Home Buying and Selling Procedures
Jupiter Narrows Property Owners Association

Home Buy/Sell Procedures

 

The following procedure has been established to make the transition from the selling homeowner to the new homeowner easier.   It is meant to clarify responsibilities of the current homeowner, the realtor, the property manager and the buyer.

 

STEP

RESPONSIBLE PARTY

TASK

MINIMUM DAYS PRIOR TO CLOSING

1

Current Homeowner

Lists home for sale

  • By Realtor
  • By Self   Note: Signage in yard must not be larger than 18” x 24”.

Varies

2

Current Homeowner

  • Completes the Jupiter Narrows Property Owners Association (POA) Intent to Sell Application
  • Provides application directly to Property Manager and emails a copy to the Realty Committee Chair at dhalacy@gmail.com

45

3

Property  Manager

Notifies the ARB to inspect property for any inconsistencies to Policies and Procedures.  Notifies Realty Committee.

45

4

Architectural Review Board

  • Inspects property and returns the completed Jupiter Narrows POA Intent to Sell application with the results of the inspection to the Realty Committee and Property Manager
  • Notifies Homeowner and Board of any repairs that need to be done
  • Note: Repairs must be completed before estoppel letter will be issued
  • Note:  Inspections are valid for six months after date of inspection.  If property does not sell within six months another inspection must be completed before the estoppel letter will be issued.

40

5

Potential Buyer 

  • Completes the Application for Approval of Sale or Lease
  • Provides the application and the application fee to the Property Manager

30

6

Property Manager

  • Completes a background check of the Potential Buyer:  validating references,  criminal record search
  • Provides written feedback to HOA that background check has been completed (completed Property Managers Internal document)

21

7

Property Manager (Accounting)

Reviews Accounts Receivable for any outstanding balance due by homeowner

21

8

Property Manager

Provides Sale packet and all back up documentation (Executed Sales Contract or Lease, completed Intent to Sell application, Application for Approval of Sale or Lease, completed background check) to the designated Realty Committee member for review and interview.

14

9

Realty Committee member

Conducts interview with prospective new owner to review JNPOA governing documentation per interview guidelines

12

10

Realty Committee member

Receives signed interview form and other signed forms as applicable from prospective new owner

11

11

Realty Committee member

Issues Certificate Of Approval (COA) to closing activity

10

12

Realty Committee member

 

Sends signed receipt of documents to Property Manager with the Sales packet and back up documentation as indication that interview has been completed.

10

13

Realty Committee Member per Property Manager (Accounting)

Provides estoppel letter to Purchaser/Realtor

7

14

Seller

Provides payment book with balance of payment tickets to buyer.   *Note:  Property Manager (Accounting) will provide the new owner with payment tickets in the buyer’s name. 

7

15

Property Manager and 

Realty Committee

Property Manager and Realty Committee ensure that they both have new owner contact information

7

16

Realty Committee

Notifies Welcoming Committee to the new home owner.

Ensures neighborhood email roster is updated.

17

Welcoming Committee

Welcomes new homeowners to neighborhood

 

NOTE:  The application forms are available for downloading here:

1.  Intent To Sell

2.  Sale or Lease Approval

NOTE:  Additional forms and checklists are found in the Documents page under the Buy/Sell Forms selection button.